Privacy Notice for Job Applicants, Internship Applicants, and Interns
Long Son Petrochemicals Co.,Ltd respects the rights to privacy of our Job Applicants, Internship Applicants, and Interns. To
ensure that your personal data is protected, we have created this Privacy Notice
to provide information on our processing of your personal data, in electronic
and other formats, in accordance with the Vietnam Personal Data Protection Laws.
1.
Definitions
1.1.
“We” means Long Son
Petrochemicals Co.,Ltd
1.2.
“You” mean individuals who apply for jobs or internships or
undertake internships at Long Son Petrochemicals Co.,Ltd ;
1.3.
“Processing” means any acts impacting personal data, including
but not limited to collecting, recording, analyzing, confirming, storing,
editing, publicizing, disclosing, combining, accessing to, retrieving,
recovering, encrypting, decrypting, copying, sharing, transmitting, providing,
transferring, deleting, destroying personal data.
1.4.
“Vietnam Personal Data Protection Laws” mean applicable
Vietnamese laws on personal data protection, including any amendments,
supplements or replacement from time to time.
1.5.
“SCG Group” means the Siam Cement Public Company Limited,
including its subsidiaries, associates and affiliates.
2.
Purposes of the processing
2.1.
We process your personal data for the following purposes:
(1)
to perform our contractual obligations
with you or to take steps at your request before
entering into a contract. This includes:
·
managing the recruitment process, verifying qualifications,
and selecting candidates before employment.
·
complying with internship agreements, including processing
internship remuneration and providing benefits to our interns, if applicable.
(2)
to manage our recruitment process, verify qualifications, and
carry out selection procedures before employment, as well as to comply with
internship agreements, process internship remuneration, and provide benefits to
our interns.
(3)
to analyze and create databases, manage and improve the
recruitment and employee selection process, evaluate internships, send news
about available positions, and prepare internship or employment contracts (if
selected).
(4)
to establish, exercise, or defend legal claims, whether they
pertain to you or us.
(5)
to comply with legal obligations, such as those arising from
labor protection laws, labor relations laws, social security laws, occupational
safety and health laws, laws regulating workplace diseases, and contagious
disease control laws.
(7)
to perform tasks in the public interest or to exercise
official authority vested in us.
Please note that the above list is not exhaustive and may be subject to
updates as necessary.
2.2.
If we process your personal data for purposes that require
consent, we will inform you of these specific purposes at the time of obtaining
your consent. Further details regarding your consent and its implications are
provided in the subsequent sections of this Privacy Notice.
3.
Personal data we collect
We collect personal data directly from you and indirectly from reliable
sources such as government agencies, companies in the SCG Group, recruitment platforms,
business partners, individuals who can legitimately disclose your personal
data, and trusted service providers.
3.1. Application
Information: We collect information contained in your application as
follows:
(1)
Documents Provided: Resume, Curriculum Vitae (CV), application
letter, job application form, and comments from recruiting staff.
(2)
Personal Information: First name, last name, gender, date of
birth, weight, height, ID or passport number, blood type, nationality,
religion, marital status.
(3)
Identification Information: Citizen identification number,
passport number, driver's license number, social security number, taxpayer
identification number, and other government-issued identification numbers.
(4)
Immigration and residency Information: Stay permit, residence
permit, work permit, visa, and similar paperwork.
(5)
Contact Details: Address, email address, telephone number,
social media, and instant messaging information (e.g., LinkedIn, Zalo).
(6)
Working Conditions: Ability to work in provinces and areas you
want to apply for a job or an internship.
(7)
Family Information: Details of your spouse, children, and
parents such as name, surname, ID number, date of birth, nationality, blood
type, education, address, telephone number.
(8)
Information about Dependents: Information about family members
or persons in your care.
(9)
Photos and Videos: Your photos and videos.
(10)
Education and Qualifications: Educational level, background,
institution/university, training history, academic performance, test results,
right to work legally, professional qualifications, language abilities,
information from references you have provided, and other capabilities.
(11)
Work Experience: Job titles, employer details, salary,
compensation, and benefits received.
(12)
Preferred Work Location: Information about your preferred work
location.
(13)
References and Emergency Contacts: Details of your reference
person and emergency contact person.
3.2. Characteristics and
Behavior: Data about your habits, behaviors, attitudes, aptitude, skills,
leadership, teamwork, and emotional intelligence. This data can be collected
from your assessments or our observation and analysis while you participate in
our activities.
3.3. Regulatory Reporting: Information
necessary for reporting to regulatory agencies.
3.4. Collected Information: Information
collected from you, such as information you provide in your application, during
a job interview, in a test, and when you participate in our activities.
3.5. Disclosed Information: Information you
choose to share and disclose through our online application systems, tools,
queries, and other services.
3.6. Identification
Documents: Documents that can be used to identify you, such as copies of
identification cards issued by a government or public agency (e.g., citizen
card, driver's license, passport, house registration, diploma, degree,
transcript, and other similar documents).
3.7. Recruitment and
Compliance: Other information necessary for recruiting and selecting staff or
interns, complying with an internship contract, providing welfare and benefits,
analysis, management, and legal compliance.
3.8. Internship Data (If
applicable): If you are an intern, we also collect additional data such
as:
(1)
Parents or Guardians: Information about your parents or
guardians such as first name, last name, address, telephone number, and mobile
phone number.
(2)
Bank Account: Bank account information for payment of
internship allowances.
(3)
Internship Characteristics: Your characteristics and
information from the internship program, such as behaviors, attitudes,
aptitude, skills, leadership, teamwork, emotional intelligence, discipline, and
other characteristics, including records of your working time to evaluate the
internship.
(4)
References: Other information, such as details of your
referee.
3.9. Employee Selection: If you are selected
to be an employee, we will collect additional personal data as set forth in the
Privacy Notice for employees.
3.10. Sensitive Personal
Data:
Where necessary, we will process your sensitive personal data in accordance
with Vietnamese Personal Data Protection Laws. We will ensure that we will try
our best to provide adequate security measures to protect your sensitive
personal data. We may need to collect and process sensitive personal data,
including:
(1)
We may collect and
process your facial recognition or fingerprint data to verify your identity.
(2) We might have to collect and process general health data given by you (e.g.
food allergy, drug allergy, vaccination) to organize events, meetings, and
receptions; to accommodate you; and to comply with legal and regulatory
requirements (e.g. criminal offence data).
(3)
In some occasions, we might receive your sensitive personal
data although we have no intention process the data. For example, we might
receive data concerning your religious beliefs when we collect copies of your
identification cards, which we will take appropriate measures to prevent
collection and processing of such unnecessary data or ask you to redact the
data before sending it to us.
(4)
Sensitive personal data under our processing may also include
financial information and location data.
3.11.
Additional Data Collection: If we need to
collect additional personal data, we will notify you and process the data in
compliance with Vietnam Personal Data Protection Laws.
3.12.
Third-Party Data Disclosure: If you disclose
personal data of other persons to us, you must be able to disclose such data
and comply with applicable laws, which includes informing the data subjects of
this Privacy Notice and other relevant documents before or when you disclose
the data to us.
4.
Cookies
4.1. We use cookies and
similar technology to collect personal data as specified in our Cookies
Notice.
5.
Consent, withdrawal, and consequences
5.1. If we rely on your
consent to process personal data, you are entitled to withdraw your given consent
at any time but such withdrawal will not affect the validity of the processing
made prior to the withdrawal.
5.2. Your withdrawal of
consent or refusal to provide certain information may result in us being unable
to fulfill some or all of the objectives stated in this Privacy Notice.
5.3. You can withdraw your
given consent by following instructions available in the channels that obtain
consent from you (e.g. changing settings in your user accounts) or by submitting your request to relevant channelsin Section 10.
5.4. If you are children (under 16 years of age), quasi-incompetent person, or
incapacitated persons and you wish to give consent to us; you must obtain
authorization from your legal representatives, guardians or custodians
(depending on the specific context of each case) before giving consent to us.
5.5. If you give us
consent on behalf of other persons, you must have authority to legally give the
consent on behalf of the data subjects at the time when it is given to us.
6.
Retention Period
6.1. We will retain your
personal data for the period necessary to meet the objectives unless the law
requires longer retention periods. In the event that such period is unclear, we
will retain the data for a customary expected period in accordance with retention
standards.
6.2. We have established
an auditing system to delete or destroy your personal data when the retention
period expires or when it becomes irrelevant or unnecessary for the purposes of
collecting that personal data.
6.3. If your personal data
is processed based on consent, we will stop the processing when you have
withdrawn the consent. However, we may keep your personal data to record your withdrawal
so we can respond to your request in the future.
7.
Disclosure of Your Personal Data
7.1. We disclose and share
your personal data with:
(1)
Companies within the SCG Group, including those outside
Vietnam, as listed in the most recent annual report available at
https://scc.listedcompany.com/ar.html; and
(2)
Individuals and entities other than the companies in the SCG
Group for the purpose of collecting and processing personal data as described
in this Privacy Notice such as providers of recruitment services, selection
processes, employment services, security services, background checks,
qualification and competency assessments, our dealers, transport and logistics
service providers, postal service providers, data processing service providers,
marketing service providers (who might send messages to you to promote our
products and services), contractors (who might perform tasks on our behalf),
financial service providers (such as banks, payment companies, electronic
payment service providers, credit providers), IT service providers (such as
providers of cloud services, blockchain systems, data analytics, SMS, or
emails), IT developers, programmers, auditors, consultants, advisors,
government agencies (e.g. the tax authorities), insurers, legal advisors, third
parties (in Vietnam or anywhere else) that are related to subpoenas, court
orders, or other legal processes or requirements under the laws or regulations
of Vietnam or laws and regulations of other jurisdictions that apply to us, our
affiliates, or financial institutions to manage risks and to help detect and
prevent illegal acts and fraud that may occur and other violations to our
policies and agreements, and other persons to the extent necessary to enable us
to conduct business, provide products and services, and meet the purposes for
the collection and processing of personal data as described in this Privacy Notice.
7.2. Recipients of your
personal data in clause 7.1 might have their own separate privacy notice,
please read their respective privacy notice to see details of how they process
your personal.
7.3. When we restructure
our business, sell or transfer assets, acquire businesses or are acquired by
other businesses, or merge with other businesses, we might have to disclose
your personal data to our counterparties and their advisors. However, we will
use our best effort to safeguard your data and require our relevant
counterparties and their advisors to comply with applicable personal data
protection laws and this Privacy Notice.
7.4. We will require
persons receiving your personal data to take appropriate measures to protect
your personal data, process the data properly and only as necessary, and
prevent unauthorized use or disclosure of your personal data.
8.
International transfer of your personal data
8.1. We may send or
transfer your personal data to companies in SCG Group or
other persons located outside Vietnam if it is necessary in order for us to
perform the purposes of processing as set out under Section 2 of this Privacy
Notice.
8.2. We may
store your personal data on computer servers or clouds located outside Vietnam and
use software or applications of service providers located outside Vietnam to
process your personal data. However, we will not allow unrelated parties to
access to your personal data and will require the service providers to have
appropriate security measures to protect your data.
8.3. In the event that
your personal data is transferred to a foreign country, we will comply with
applicable personal data protection laws and take appropriate measures to
ensure that your personal data is protected and you can exercise your rights in
accordance with the laws. Moreover, we will require those who receive the data
to have appropriate protection measures for your personal data, to process such
personal data only as necessary, and to take steps to prevent unauthorized use
or disclosure of your personal data.
9.
Security Measures
9.1. We have implemented
appropriate technical and administrative standards to protect your personal
data from loss, misuse, and unauthorized access use, disclose, or destruction.
We use technology and security procedures such as encryption and access restriction
to ensure that only authorized people shall have access to your personal data,
and that they are trained about the importance of protecting personal data.
9.2. We provide
appropriate security measures including administrative, technical, and physical
safeguards (such as access control and user access management) to prevent unlawful
loss, access, use, change, disclosure of personal data from those who do not
have rights or duties related to that personal data. We will review the
above-mentioned measures when necessary or when the technology changes to
ensure effective security.
9.3. If we process your sensitive
personal data, we will use our best endeavor to impose appropriate security
measures to protect the data.
10. Your rights and
obligations as data subjects
10.1.
Your rights under the Vietnam Personal Data Protection Laws can
be summarized as follows:
(1)
Right to be aware of the processing of your personal data;
(2)
Right to give and withdraw consent you given to us;
(3)
Right to request to view and correct your personal data;
(4)
Right to oppose our use or disclosure of personal data about
you for marketing and advertising purposes;
(5)
Right to request us to delete or destroy or make your personal
data non-personally identifiable (anonymous) information;
(6)
Right to request us to restrict the processing of your
personal data;
(7)
Right to request us to provide your personal data; and
(8)
Right to file complaints, denunciation, or lawsuit to the
authority, to claim damages, and to exercise self-defense mechanisms in the
event that we, our data processors, our employees, or our contractors violate
or do not comply with personal data protection laws.
10.2.
We will consider your request, notify the result of the
consideration, and execute it (if appropriate) within a reasonable timeframe
from the date we receive the request. Your rights mentioned above will be in
accordance with the Vietnam Personal Data Protection Laws.
10.3.
You may exercise your rights under the law by submitting
your request to the our email address compliance@lsp.com, or via our websites and/ or announced application.
10.4.
Besides rights, you
as the data subject bear certain obligations pursuant to Vietnam Personal Data Protection
Laws, including but not limited to the obligation to provide complete
and accurate personal data when consenting to the processing of personal data.
11.
Information about data controller and Data Protection
Officer
11.1.
Data Controllers: The data controller of this Privacy Notice
is Long Son Petrochemicals Co.,Ltd
11.2.
Business Address: The business addresses of the data controller
is Hamlet 2, Long Son commune, Ho Chi Minh City.
11.3.
Contact Information: You can contact the
data controller or inquire about this Privacy Notice by emailing compliance@lsp.com
In the event that
this Privacy Notice is amended, we will announce a new privacy notice on this
website or other channel of notification, which you should periodically review
the privacy notice. The new privacy notice will be effective immediately on the
date of announcement.